Doing Business With the MTA: A Guide for Contractors and Suppliers
Frequently Asked Questions
- What does the MTA buy? Whom does it buy from?
- Is selling to the MTA complicated?
- Will I be paid promptly for my work?
- How do I become a vendor to the MTA?
- How will I hear about upcoming opportunities?
- How does the procurement process work?
- Who is my contact at the MTA?
- How does the MTA decide who gets a contract?
The Metropolitan Transportation Authority and its family of agencies — MTA New York City Transit, the MTA Long Island Rail Road, the MTA Metro-North Railroad, MTA Bridges and Tunnels, and the MTA Staten Island Railway — run the subways, buses, commuter railroads, and interborough toll crossings that keep the New York region moving. To provide our services, we rely on a broad range of contractors and suppliers who work with us through the procurement process. The goods and services we purchase are crucial to providing safe, reliable travel for our customers.
Goods and services purchased by the MTA family range from pencils to market research to railroad cars. We spend more than $7 billion a year. We strongly encourage certified minority and women-owned businesses, service-disabled veteran-owned businesses, and small businesses to pursue contracts and compete for MTA business opportunities.
To make it easier for you to do business with the MTA, we have prepared this page to assist you in detailing your products and services.
MTA is engaged in a multi-year project to consolidate our procurement processes. As a result, the My MTA Portal is an online service that allows vendors to search for public bid events across all agencies, submit bid documents electronically, and perform other self-service tasks. Learn more about My MTA Portal here
Feel free to contact MTA Procurement offices directly to find out their needs or ask questions about their procurement policies. Addresses and telephone numbers for MTA procurement offices are listed below.
What does the MTA buy? Whom does it buy from?
Some of the MTA's procurements are for complex, specialized transportation equipment, but like any large company we also need office supplies, consulting services, paint, uniformspractically anything you can think of. We buy from small vendors and multinational corporations.
Our Procurement Categories have recently changed. Click here for a listing of the MTA's purchasing needs.
Is selling to the MTA complicated?
No more than doing business with any large corporation. Each contract is detailed and contains specifications and requirements that vendors must meet.
Will I be paid promptly for my work?
Yes. The MTA adheres to strict New York State regulations requiring that, generally, vendors be paid within 30 days for services or goods. We know how vital it is to be able to predict cash flow, and we want to make doing business with us as productive as possible.
How do I become a vendor to the MTA?
You may also submit a paper form to get on the Bidders List, a computerized record of vendors who supply the goods and services we often need.
It's important to know that even though your firm's name is placed on a Bidders List, this doesn't guarantee that you'll automatically receive a solicitation to bid every time the kinds of goods or services you provide are needed. To be sure that you're aware of opportunities to bid on MTA contracts, search the New York State Contract Reporter and New York-area newspapers for advertisements of upcoming bid opportunities.
How will I hear about upcoming opportunities?
To reach as many potential vendors as possible, the MTA uses several different ways of announcing bid opportunities.
My MTA Portal for vendors is where you can search for public Procurement Events across all agencies. Once registered, you can submit bid documents electronically using the portal and perform other self-service tasks.
You May Be ContactedIf you're on a Bidders List, you may be contacted directly when we need the goods and services you supply. However, being on a Bidders List does not guarantee that you will receive all bids and RFPs.
Check the NewspapersAdvertisements announcing most of our purchasing needs appear in New York-area newspapers, which may include The New York Times, the Daily News, the New York Post, El Diario, and the Daily Challenge, as well as trade publications.
The Primary Source: the "New York State Contract Reporter"All advertised bid solicitations appear in the New York State Contract Reporter. For subscription information, write or call: New York State Contract Reporter
Request "An Eye on the Future"The MTA publishes "An Eye on the Future," which offers a look at capital program contracts to be awarded for professional services, construction, and equipment purchases. "An Eye on the Future" is issued twice yearly (January 1 and July 1) and contains project descriptions useful to potential vendors. You can check the current online version, or request a copy and be placed on the mailing list by writing to:
Metropolitan Transportation Authority
Capital Program Management
347 Madison Avenue
New York, NY 10017-3739
Consult our Web SiteMTA agencies and headquarters frequently post bid solicitations on this Web site.
How does the procurement process work?
We solicit bids and proposals in three ways:
Informal SolicitationWhen we're buying goods and services for under $10,000, we often contact vendors for bids by telephone or fax, rather than advertise. We turn to Bidders Lists and other sources to locate qualified suppliers.
Invitation for Bid (IFB)An IFB is used to obtain bids when a contract is competitively bid. Vendors submit bids that are opened in a public meeting at the location, date, and time specified in the IFB; the contract is awarded to the qualified vendor submitting the lowest bid. IFBs are usually for goods or trade services (such as computer hardware and construction). IFBs over $10,000 are advertised; suppliers on the Bidders List may be notified by mail or by telephone.
Request for Proposal (RFP)We send RFPs to obtain proposals when a contract is competitively negotiated. A selection committee evaluates the proposals and, based on the selection criteria set forth in the RFP, negotiates with proposers before making a selection and awarding a contract. RFPs are typically for professional services(economic consulting, systems design, management services, architectural and engineering services) and major equipment purchases such as rolling stock.
Who is my contact at the MTA?
The MTA agencies and MTA headquarters maintain specialized departments to conduct the procurement process.
How does the MTA decide who gets a contract?
The procedures for making contract awards differ, depending on whether the contract is based on an informal solicitation, an IFB, or an RFP. Informal solicitations usually are awarded based on the lowest quote, but may specify another basis for award. IFBs are awarded to the lowest responsive and responsible bidder. This means that while competitive price is the critical factor, the MTA will also determine if the lowest bidder can responsibly fulfill the contract. Delivery performance, quality, and ability to meet bid specifications are all important considerations in evaluating a bidder's level of responsiveness.
For contracts based on RFPs, a number of criteria are considered. These are specified for each contract and may include competitive pricing, demonstrated ability to fulfill the contract, quality of samples, previous experience, and contract performance. The MTA may choose to negotiate with one or more vendors as part of the RFP process
MTA New York City TransitMateriel Division
Solicitation Management Unit
2 Broadway, 18th Floor
New York, NY 10004
NYC Transit operates subways in four New York City boroughs, and buses in all five boroughs.
MTA Staten Island RailwayPurchasing Department
845 Bay Street
Staten Island, NY 10304-3801
Phone: (718) 876-8276
Fax: (718) 876-8273
MTA Staten Island Railway operates a surface railroad that links 22 Staten Island communities.
MTA Long Island Rail Road90-27 Sutphin Boulevard
Jamaica, NY 11435
Mail Code: 0335
Phone: (718) 558-4704
Fax: (718) 558-4735
Contracts, Planning & Construction, and Major Projects90-27 Sutphin Boulevard
Jamaica, NY 11435
Mail Code: 0335
Phone: (718) 725-2622
Fax (718) 725-2575
The LIRR operates commuter rail lines in Nassau and Suffolk counties and in Manhattan, Brooklyn, and Queens.
MTA Metro-North RailroadProcurement and Materials Management
347 Madison Avenue, 14th floor
New York, NY 10017-3739
Phone: (212) 340-3920
Fax: (212) 340-4034
Metro-North operates commuter rail lines in Westchester, Putnam, Dutchess, Orange, and Rockland counties and in Manhattan, the Bronx, and southwestern Connecticut.
MTA Bridges and TunnelsProcurement Division
2 Broadway, 24th Floor
New York, NY 10004
MTA Bridges and Tunnels operates seven bridges and two tunnels in New York City.
MTA Capital ConstructionProcurement Department
2 Broadway, 8th Floor
New York, NY 10004
MTA Capital Construction is responsible for managing major capital expansion and Downtown Manhattan transit infrastructure projects.
Metropolitan Transportation AuthorityProcurement Department
333 W. 34th Street, 9th floor
New York, NY 10001-2402
MTA headquarters sets policy MTA-wide, secures funding, oversees the transportation network's rebuilding programs, and manages budgets, investments, and real estate.
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