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Business Service Center Invoice Processing

Effective January 3, 2011, the MTA Business Service Center began processing all invoices for vendors doing business with the MTA and its operating agencies, which includes:

Following are the new guidelines for invoice processing. It is important that you follow these guidelines to assist the BSC in getting your payments processed in a timely manner.

All vendors should contact the BSC for inquiries about the status of invoice payments.

Submitting Invoices

Explanation of Capital and Operating Expenditures

The MTA separates capital-funded expenditures from operating-funded expenditures. Capital expenditures are those that are funded by the MTA capital program and typically include large-scale projects such as construction of facilities and stations, architectural and engineering consulting services, and rolling stock purchases. Operating-funded expenditures include the purchase of commodity items as well as most service and maintenance contracts.

Submitting Invoices for Capital-funded Expenditures

Submitting Invoices for Operating-funded Expenditures

Purchase Order (PO) Invoices

Non-Purchase Order Invoices

PLEASE NOTE: Invoices that do not meet the above criteria will be returned to the vendor for correction, possibly causing a delay in payment.

Sending Invoices to the BSC

Contacting the BSC

Call or send an email to the BSC Customer Management Center. Please have your federal Tax Identification Number (TIN) available.
Hours: 8:30 a.m. to 5 p.m., Monday-Friday
Phone: 646-376-0123 (you will be asked to enter your TIN for validation)
Email: (please include the PO number and your TIN)

Update Information

Vendor Master Setup Maintenance Request Form (AP-023)

My MTA Portal for Vendors

My MTA Portal is a new, more self-service way for suppliers and bidders to conduct business with the MTA. Click here for details and information about registration.

Invoice Submission – Guidelines for Email Attachments

To ensure timely processing of invoices, please follow these guidelines for attachments when sending invoices via email to the MTA Business Service Center email box

File Size (email and attachments)

File Types Accepted (note restrictions)

Files with the following extensions are accepted:

Scanned or "PDF" documents


MicroSoft Office documents


File Types/Attachments NOT Accepted

Note: These guidelines are subject to periodic revision. Please check for updates at or the BSC Vendor Center at

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