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Subject Matter Lists

New York City Transit

Updated 2/5/15

A

Abstracts, receipts and disbursements

Accession records

museum

Accidents and injuries

disasters

emergency calls

fires

insurance reports

investigations

juvenile

motor vehicles

property

public employees

registers

reports

traffic safety

Accounting

billing

cash transactions

credit cards

encumbrances

ledgers and journals

past due accounts

receipts and disbursements

registers

Adding machine tapes

claims and warrants

Administrator's office

Affidavits

minority and women-owned business

Affirmative action

Agendas

Air quality

Alarms

public transportation

Alcohol and substance abuse

testing

professional’s records

Americans with Disabilities Act (ADA) compliance

Annual reports

Applications

    certificates and certification

    licensing

    permits

access to records

civil service

employment

exclusion of self-liquidating indebtedness

grants

hazardous substances

job training

minority and women-owned business

petroleum storage

training courses

Appointment calendars

Appraisal

    property acquisition

    real property

historical significance

insurance

Approvals

    applications

    certificates and certification

    licensing

    permits

budgetary changes

Arbitration

Architectural drawings

capital construction

Archival records

administrative

appraisal

definition

guide

Archival research

Arson

Asbestos

Assessment and valuation

Assignment of claim

Attendance

employee

reports

substance abuse training

Attorney's records

Auction lists, real property

Audio data

    emergency dispatch

tapes

Audits

    background

computer audit trail files

effect on retention

financial audits

non-fiscal

payroll

    review

Average Passenger Occupancy (APO)

    calculations

 

B

Balance sheets

Banking and investment

Benchmark testing, automated systems

Benefits, employee

Bids

bonds and notes

capital construction

minority and women-owned business

purchasing

unsuccessful

Bill of sale, property

Billing records

Blueprints

Bonds, notes and securities

    cancelled obligations

court funds reports

debt contracting

depository agreements

destruction

Budgets

Building/property history systems

Buildings

asbestos removal

fire safety inspections

inspections

permits

Bulletins

Businesses

    Local Development Corporation

grants

awards and gifts

minority- and women-owned

Buses

engineering

maintenance

operator records

registers

operator records

revenue

specifications

 

C

Calendars

Calibration records

alcohol and drug testing

Canceled checks

Cancellation register, bond

Cancelled obligations

Capital construction

     safety inspection

Cash transactions

reports

Casualties

Catalogs

museum

Certificates and certification

civil service eligibility

commercial pesticides and herbicides

  applicator

emergency medical services

missing or nonexistent records

payment of monies

petroleum storage

public transportation

Certification of laws

Charters

government bodies

Charts and graphs

electric and gas utilities

flowcharts

noise level monitoring

Check registers

Checks

Chemicals

Chrono files

Civil service

    application

approvals

certification

eligibility

employees

examinations

hiring

job classification

seniority list

vacancies

Claims

workers' compensation

Claims and warrants

    ethics, employee attestations

Codebooks, data processing

Collection development

museum

Communications logs

    computer-aided dispatch

emergency dispatch

routine

Complaints

affirmative action

Americans with Disabilities Act

law enforcement

legal

Comprehensive Employment and Training Act

    (CETA) programs

Comptroller

debt-contracting power statement

financial audits

self-liquidating indebtedness

Computer operations

administrative

audit trail files

benchmark testing

computer usage

conversion plans

data dictionaries and reports

data documentation

disaster preparedness

file destruction reports

hardware documentation

help desk logs

input documents

macros and startup files

operating procedures

output data and reports

policies

print files

program code

scheduling

security

service plans

software acquisition and review

source code

specifications

support services

system backup files

tape library

usage

user access files

valid transaction files

Computer-aided dispatch

communications records

emergency calls

incident data

reports

standard operating procedures

Computer–assisted design (CAD)

Conservation

    records

museum

Construction

    bridges

    capital

disaster response

facilities

project records

utilities

Contract negotiations

Contractors

financial and political interest disclosures

Contracts

capital construction                                                                                                                          

data processing

hazardous waste

highways and bridges

master summary

purchasing

Controlled substances

Conversion plans, computer systems

Correspondence

    agency

    customer

Courses

Court orders

Court records

Credit cards

Criminal incidents

emergencies

 

D

Data files

buildings and property

laboratory tests

public transportation

vehicle use

Data input and control

Data processing

data administration

general administration

internet services

network services

systems and application development

user support

Debt-contracting power statement

bonds

Deeds

real property acquisition

Demolition

disasters

utilities

Deposit books and slips

Depository agreements

Destruction of records

     tape scratch report00

Direct deposit records

Directories

minority and women-owned business

Disaster preparedness and response

     crisis relocation records

data processing systems

incident reports

recovery

response records

Dispatch records

     standard operating procedures

Disbursements

Disciplinary records

employees

Discrimination

Disposition of records

      tape scratch report

Dissolution records

    government bodies

Documentation

data processing

hardware

software development

technical program

vehicle use data system

Drawings

Drinking water

lead and copper content

Drivers, tour of duty reports

Drugs and drug testing

 

E

Earnings records

EEO records

Electric and gas utilities

charts and graphs

construction, demolition and retirement

ledgers

meters

municipal lighting

power generation reports

service interruptions and repair

station and system components

Electric

    substations

    transformers

    power poles

Electronic data processing

Electronic mail

Electronic records

Email

Emergencies

disasters

dispatch

equipment

log

personnel training

public transportation

standard operating procedures

vehicles

Emergency

   medical services

   public safety

Emergency plans

Employees

    applications for training

attestations

disciplinary

grievance

health

identification cards

injuries

payroll

sick leave

time records

toxic exposure

training

Employment

civil service

declinations of appointment

 training

Encumbrances

Energy

consumption

Enrollment

Environmental assessment

public facilities

Environmental disturbances

Environmental health

laboratory testing

capital construction

Equal employment opportunity

Equipment and maintenance

emergency equipment

Examinations

civil service

Executive's office

Exhibits

museums

 

F

Facilities, inventories

Feasibility studies

capital construction

Federal aid

Felonies

Financial disclosures

Finding aids

computer systems

Fines

Fire fighting and prevention

    inspections

training

Firewall logs

Fiscal records

audits

banking and investment

bonds and notes

budgets

capital construction

claims and warrants

demand to pay

grants

ledgers

journals

payroll

purchasing

reports

Flowcharts, data processing

Freedom of Information Law (FOIL)

required lists and registers

Fuels

consumption

petroleum storage

 

G

Gas and electric utility reports

           charts and graphs

Gas pipelines

Geographic Information System (GIS)

Government establishment and reorganization

Grants

program files

Grants, awards and gifts

Grievances

Guarantees and warranties

 

H

Hazardous materials

applications and investigations

Hearings

Help desk logs

Herbicides

Highways and bridges

bus driver reports

capital improvement

snow and ice removal

Historic structures

Historical significance of records

 

I

Identification cards

 

Identification records

civil service

employees

Illnesses

Incidents

    data summary

public transportation

Income tax forms

Incorporation

government bodies

Indexes

Information resources management plans

Injuries

Inspection

public transportation

Inspections

Americans with Disabilities Act compliance

asbestos

buildings

capital construction

electric and gas utilities

fire safety

highways and bridges

petroleum storage

public property

workplace safety

Insurance

    benefit records

employee benefits

policies

title insurance

unemployment

Internal information records

Internet

Inventories

chemicals and hazardous substances

maintenance and repair

museum

network circuits

property

records

supplies

Investigations

criminal investigations

fires

hazardous substances

internal

petroleum spills

Invoices

 

J

Job actions

Job classification

civil service

public works projects

Job postings

Job Training Partnership Act programs

 

 

L

Labor contracts

Labor costs classification

Labor Law reports, contractors

Labor management meetings

Laboratory records

asbestos

general

Law enforcement

incidents

motor vehicles

training

Laws, local

water supply remediation

Lawsuit files

Leases

Ledgers and journals

Legal actions

Legal agreements

Legal cases

Legal notices

Legal opinions

Legal precedents

Legal transcriptions

Liability insurance

Licensing

     concessions

Lists and registers

bond purchasers

bus and train

cash transaction

civil service seniority

government employees

invoice registers

job action participants

minority and women-owned business

purchase orders, claims and contracts

underground facilities

visitors

Loans

museum

Logs

ambulance use

archives research and users

communication

complaints and petitions

help desk

legal cases

maintenance and repair

 

M

Macros, data files

Mailing lists

Maintenance and repair

bus driver reports

electric and gas service

emergency equipment

energy use monitoring

installations

property maintenance agreements

public property

    public transportation

Manager's office

Managing records disposition

Manpower Development and Training Act

programs

Manuals

emergency training

procedures

Maps

buildings and property

capital construction

disaster preparedness

hazardous materials

planning

public transportation

signal engineering

traffic reports and studies

Material safety data sheets

Medical records

alcohol or substance abuse

government employees

Medical reports

Americans with Disabilities Act

Meeting files

Memoranda

Metadata, data processing

Meters, gas and electric

Microfilmed records

Military service

civil service

leave application

Minority–owned and women-owned businesses

Minutes

    official

    predecessor companies

verbatim

Motor vehicles

emergency equipment

government employees

inventories

Museum

 

N

Network services

circuit installation and inventories

implementation plans

internet logs

network usage

site visits

support services

New York State Civil Service Commission

    approvals

New York State Department of Environmental

  Conservation

pesticides and herbicides reports

New York State Department of Transportation

certification

New York State Employees' Retirement System

    payroll reports

Newsletters

No-Fault claim

Noise level monitoring

Notices

real property sale

Notices of claim

Notices of encumbrance

Notices of estoppels, proof of publication

 

O

OAR-S30 form

Oath of office

Occupational illnesses and injuries

Offices

Official signatures

Orders, claims payments

Ordinances

Organization chart

Overtime

 

P

Packing slips

Passenger traffic records

Past due accounts

Patient care

emergency medical service

Payroll

public works projects

PERB fact-finding reports

Permits

Personnel deployment

Personnel records

alcohol or drug testing

contract negotiations

education and training

employee attestations

employee benefits

employee injuries

equal employment opportunity

general administrative

grievances and job actions

identification cards

medical records

motor vehicle operation

oaths and signatures

rosters

surety bonds

workplace safety

Pesticides

Petroleum

bulk storage

spills

Photographs

capital construction

disasters

highways and bridges

 

museum exhibits

real property acquisition

Planning records

administrative

buildings and property

Plans

Americans with Disabilities Act compliance

bridges

buildings

capital construction

contingency

information resource management

network implementation

public transportation

traffic reports and studies

Policies

data processing

decisions and significant events

hazardous waste

insurance

manuals

minority- and women-owned business

policy making

standard operating procedures

toxic substances

Power station

           maintenance

           system generation

           substation

Pre-1910 records

Press clippings

Press releases

Procedures manuals

     data processing

Proclamations

Program files

grants

plans

program materials

Proof of publication

Property acquisition

real property

Property damage

disasters

reports

Property inventories

Prospectus, bonds and notes

Public access to records

Public buildings

fire safety inspections

maintenance and inspection

Public facilities

Americans with Disabilities Act

lead and copper remediation

use records

Public hearings

audits

budget

employee grievances

employees' disciplinary actions

recordings

 

Public meetings

recordings

Public property

fuels

inventories

maintenance and repair

sale or discard

vehicle use

Public safety

emergency equipment

enforcement

hazardous materials

real property

standard operating procedures

training

Public transportation

alarms and emergencies

    environmental conditions

incidents

maps and schedules

operations

plans

safety

service interruption and repair

Publications

computer system print files

museum exhibits

substance abuse training

training courses

Purchasing

Purpose of schedule

 

Q

Queries, data files

Questionnaires

 

R

Railroads

     car engineering

     maintenance

     specifications

     subways

     unification

Real property

acquisition

public safety

Realty subdivisions

    applications

Receipts and disbursements

travel expenses

Recordings

    audio data

    videotapes

Records

appraisal

disposition

 

retrieval requests

transfer lists

Recruitment, civil service

Reference files

     data processing products

      equipment

      maintenance                                                                                                                                   

Referrals

minority and women-owned business

Registers

Regulations

Reimbursement claims

Release of contract or agreement

Reorganization of governments

Repair

Reports

error in wage

internal

periodic

Requests

    Freedom of Information Law

sick and vacation leave

overtime

public property use

services

Rescue and disasters

    emergency medical services

Research value of records

Resolutions

Retirement

electric and gas utilities

payroll

pension system reports

salary verification

Retirement system

     employee declaration of intention

Revenue records

Revenue sharing, claims

Reviews

administrative

Routing slips

 

S

Safety

Salary schedules

    contract negotiations

Salary verification

Sale agreements

Sales records

Sales tax

Savings bank accounts

Schedules

maintenance and repair

office and travel

public transportation

Schematic drawings

capital construction

Securities

Security

buildings

videotapes

Self-insurance

Self-liquidating indebtedness

Sensor data

environmental conditions

Service requests

Sick leave applications

Signals

     engineering

     maintenance

Signature cards

Site plans

real property acquisition

Site visits

automation support services

network services

Sketches

    architectural drawings

museum exhibits

Slides

    buildings and structures

museum exhibits

Snow removal

Social Security

employee declaration of intent

payroll

salary verification

wage reports

Software

     development

     review files

Specifications

capital construction

data system

electric and gas production and transmission

highways and bridges

public property

purchasing

software development

Spillage

petroleum storage

State aid

State Sanitary Code

    lead and copper levels

Stations

     employee assignment

     maintenance

Statistics

alcohol and drug testing

noise level monitoring

periodic activity

Stenographer's notebook

Stenotypes

Storm damage

service interruption and repair

Strikes, employees

Subject files

administrator/manager files

legal cases

supporting documentation

Substance abuse

Substance Abuse Professional's records

Subways

Suicides

Summary records

    ADA cases

    computer usage

    disbursements

    exam results

    employment history

    extracted data

    insurance

    payroll

    warrants or claims

Support services

network services

software acquisition and review

user and office automation

Surety bonds

Surveys

commuter traffic reports and studies

insurance

museum visitors

Systems

 

T

Tape libraries

Tape recordings

Taxes

exemptions and abatement

federal and state tax documents

general accounting

sales tax

Technical memoranda

      documentation

      project planning

Telephone logs

Termination records

civil service employment

government employment

Testing

alcohol and substance abuse

laboratory

database

Theft reports

Tickets   

Time cards, sheets and books

Title insurance

Tort claim

Toxic substances

exposure

training

Track

    engineering

    maintenance

Tracings

    architectural drawings

 

Traffic

    bridges

commuter traffic reduction

reports and studies

signs and signals

Training

alcohol or substance abuse

commercial pesticides and herbicides applicators

course records

emergency medical services

employees

public safety

toxic substances

Transformers

Transit Adjudication records

Transportation

Travel expenses

Turnstile maintenance

 

U

Unemployment insurance

Use of schedule

User guides and manuals

Utilities, electric and gas

 

V

Vacancies

civil service

government employment

Vacation records

Vandalism reports

Vehicles

Vendors

claim vouchers

financial and political interest disclosures

maintenance and repair

purchasing files

Vendor files, data processing

Veterans,

civil service examinations

credit records

Videotapes

     security

substance abuse training

Violations

alcohol or substance abuse

building

fire safety

job actions

Visitors

museum exhibits

Voice conversations

Voided checks

Vouchers.

    contract files

    disbursements

    vendor files

capital construction

 

W

W-2, W-4 forms

W-2 reports

Warranties and guarantees

Water testing

lead and copper content

Weather conditions

Website, official file

Wiring schematics, network implementation

Women-owned businesses

Work orders

electric and gas utilities

Work stoppage

Workers' compensation

Working documents

 

Y

Youth employment programs

 

 

 

For advice regarding either the Freedom of Information Law or the Open Meetings Law, contact:

The Committee on Open Government @ www.dos.ny.gov/coog

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